Top 10 Questions to ask your Wedding Planner BEFORE you hire them: Hannah H.


Wanting a Wedding Planner to help with the big day and relive some stress? Before you doing the hiring make sure you do the asking. Here are the top 10 questions to ask a Wedding Planner before you hire them.


10: How do you keep in touch with clients?

You are going to have to decide what the easiest why to keep in touch will be for you, email, phone, or meetings. If you are a more hands on bride you might want to set up a couple meetings in advance and make sure to keep in touch with phone and email. If you are less hands on email and phone might be just enough for you. You will also need to decide how often you will be talking to you wedding planner, if you are a hands on bride you will want to take weekly, if you are not and want the wedding planner to make most of the decisions every other week might be just perfect for you.



9: What services do you offer?

Your venue may come with a coordinator, but this person probably won’t be able to provide all the services you’d like. A wedding planner will cover the rest of the details, so take the time to find someone who can meet all of your planning needs. Some wedding planners offer comprehensive wedding packages, while others oversee specific tasks. If you prefer, you can even choose a wedding planner to help out just during the week of the wedding. This way, you can enjoy the process of wedding preparations but leave last-minute tasks to someone else, which can alleviate a lot of stress.

For comprehensive planning packages, find out what services are included. Does the contract only cover the wedding, or will the planner help with preparations for the bridal shower, rehearsal dinner or honeymoon? Will he or she help you with creative aspects of the wedding (like developing a theme), or will the planner just handle vendors, setup and scheduling? Don’t be shy about asking for services that may not be part of the normal wedding package, such as coordinating a catered lunch for the bridal room on your wedding day. Most planners are willing to do whatever it takes to make your event a success!


8: What type of experience do you have?

Before handing over one of the most important days of your life to a complete stranger, you want to make sure that he or she has experience. Find out how long they have been planner for, and whether or not they have worked for a long time with the same company. You can also have them describe some of the weddings that they have planned, particularly those that are similar to yours. You also may want to ask for referrals or even testimonials from previous clients. If the wedding planner cannot answer these questions doesn’t have good reviews steer clear of them.


7: Who are your preferred vendors?

To pull off your dream wedding, you need a planner who shares your vision. Look at candidates’ portfolios, and compare those weddings to the one you want. If your vision is significantly different, move on to the next interview. Keep in mind that someone who primarily oversees traditional church weddings may not be able to successfully plan your beach vows.

It also helps if the planner has worked with the florists, caterers and other vendors you’re considering. Not only will the planner be able to offer feedback on their services, but he or she may also have the clout to score some discounts for you. Avoid planners who try to discourage you from using specific vendors without a solid reason — they may be trying to steer you toward other companies that them offer kickbacks for new business.


6: Can you help us stay on budget?

Your wedding planner plays a major role in keeping your budget in check; in fact a good wedding planner may be able to get enough vendor discounts to offset the cost of his or her services. Talk to your planner about your budget; make sure they are willing to work with it. You can also ask and see if they are comfortable negotiating vendor contracts. Just remember not to expect too much of discount, weddings are not free.


5: What is the average size of the wedding you plan?

It is important to find a wedding planner that is experienced with weddings that are similar to yours in terms of size, total cost, even the theme. If you are planner a grand affair with hundreds of guest a local planner that hasn’t done one before isn’t the best choice. The same goes with a small affair a planner that only deals with a big budget wedding probably will not know what to exactly do with a smaller budget. You need find your perfect fit.

 Wedding Photo from Pinterst

4: Will you be with us on our big day?

One of the biggest perks to having a wedding planner is having them there with you the whole process and taking away much of the wedding hiccups. Unfortunately, not all wedding planners will be at the venue on your wedding day.  Before you sign the contract make sure you tell them that you want them there through the whole day, you can even tell them to come to your rehearsal, by this time the planner really knows you as a couple and will know what you want when others may not. When the wedding’s over, the planner’s work isn’t done. Inquire if the planner will stay after the ceremony to oversee cleanup and to collect and deliver wedding gifts to your home. Finally, ask if he or she will handle post-wedding tasks, such as collecting your deposits from vendors and returning rented items.


3. Do you work alone or with a team?

There are both benefits and drawbacks to hiring a planner who works alone, versus one who works with a larger team or company. If your planner works alone, determine whether he or she will be able to handle all the wedding details, especially on your wedding day. Ask the planner what happens if there’s an emergency that keeps him or her from making it to the wedding — is there someone qualified to fill in, or are you out of luck?

If the planner works as part of a team, find out whether you’ll work directly with him or her or with a group of assistants. Make sure you understand exactly which tasks the planner is going to handle and what tasks are delegated to others (read: those with less experience). While a group effort can make for a successful wedding, it’s best to find out ahead of time exactly who your point person is for certain tasks.


2: What is the cost for your services?

Peace of mind on your wedding day? That’s priceless. While you may not be able to put a price tag on that feeling, it will cost you. That cost is the amount your wedding planner charges for his or her services.

Ask how the planner calculates service costs. For some, it’s a simple flat fee or hourly rate, while for others; it’s calculated as a percentage of your total wedding costs. Inquire about a deposit and when that, as well as balances and final payment are due. Most importantly, get a list of all included services in writing so there’s no confusion or disagreement after the contract is signed. Request that the contract include a list of any potential extra charges, along with an explanation of each. Finally, ask your wedding planner how he or she handles refunds if your wedding has to be postponed or canceled. Some planners will return a portion of your deposit if this type of situation occurs, while others have a strict no-refund policy.


1: Will we work well together?

First don’t actually ask this question out loud- this question is for you. Wedding planning is time consuming and not always easy. If you choose a planner that you do not get along with planning will become very difficult. You will be spending a lot of time with this person so you want to make sure you like them. The most important thing to remember is that your wedding planner needs to have your best interest in mind.




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